| Selectboard Meeting Minutes |
| July 16th, 2024 6:30 pm Chelsea Town Hall |
| Call to Order |
| Kevin Marshia called the meeting to order at 6:31 pm. SELECTBOARD Kevin Marshia (Present) Kelly Lyford (Present) Gregg Herrin (Present) Leyna Hoyt (Present) Jesse Kay (Present) TOWN EMPLOYEES Tierney Farago (Town Administrator) Rick Ackerman (Highway Supervisor) |
| Additions to the Agenda |
| Signature for annual Grants In Aid acceptance was added. The annual grant was sent in this week for signature acknowledgement from the Selectboard. Leyna Hoyt made a motion to sign the grant acknowledgement for the Town to move forward with Grants in Aid; Jesse Kay seconded the motion. Motion passed with 4 votes in favor. |
| Conflict of Interest Disclosure: None |
| Public Comments: None |
| Approve Minutes from July 2nd, 2024 |
| Gregg Herrin made a motion to approve the July 2nd minutes; Leyna Hoyt seconded the motion. Motion passed with 5 votes in favor. |
| Current Events and Updates |
| Highway Update |
| Rick Ackerman updated the board on the status of gravel and sand. The bids for the new town truck are out and he is waiting for bids back now. The town has received one application for a new road maintenance worker. Roadside mowing is currently being conducted while the town has access to a mower. |
| Town Administrator Update |
| Tierney Farago gave a brief update on FEMA progress. The Town is trying to wrap up the process in order for FEMA to fund the various long-term projects for repair and mitigation. |
| action items |
| FEMA Engineering Contracts –Stantec –East Engineering |
| * Gregg Herrin received an emergency call and was excused from the meeting for the rest of the night. The Selectboard discussed the proposals received from East Engineering and Stantec. Based on the grading scale completed by each Selectboard member, Stantec ranked higher at 291 vs East Engineering’s 255. The board discussed a few questions they had including timelines and flexibility. The Selectboard thanked the representatives for their time and proceeded to a motion. Jesse Kay made a motion to accept the proposal from Stantec; Kelly Lyford seconded the motion. The motion passed with 4 votes in favor. |
| Listers: Approval of Reappraisal RFP |
| The listers submitted a draft Request for Proposal for the townwide reappraisal for the Selectboard’s approval. Kelly Lyford made a motion to approve the listers to move forward with their request for proposal; Jesse Kay seconded the motion. Motion passed with 4 votes in favor. |
| Treasurer: Approval of Tax Rates |
| This item was tabled until the remaining items needed are received by the treasurer. No action was taken. |
| Bench Donation from Chelsea Arts Collective |
| Carrie from the Chelsea Arts Collective wanted to see if the Selectboard would accept a donation of a bench (possibly a picnic table) from the Arts Collective. The Selectboard was appreciative of this generous donation. Jesse Kay made a motion to accept the donation of a bench or picnic table from the Arts Collective; Kelly Lyford seconded the motion. The motion passed with 4 votes in favor. |
| Arts on the Green North Common Road Closure |
| Carrie from the Chelsea Arts Collective brought up the possibly of closing off the North Common Road for the Arts on the Green celebration in August. The Selectboard had questions on why this would be needed and if there is a suitable alternative that would not impede traffic for the community. More information was needed, so further discussion will be had on the needs of the event. No action was taken. |
| Approve Orders |
| A note from the Treasurer regarding the increase of prices for bulk item pick-up was briefly discussed. The Town Administrator will compare vendor pricing of these items to ensure the town is getting the best deal.During discussion of the orders, Kelly Lyford questioned one of the line items for reimbursement. Seeking further clarification on why a purchase for bearings for the wastewater facility was being reimbursed to a Town employee, it was agreed that the Selectboard would approve the orders contingent upon the explanation. Jesse Kay made a motion to approve the orders, contingent upon getting further clarification on a reimbursement line item; Leyna Hoyt seconded the motion. The motion passed with 4 votes in favor. |
| Executive Session If Necessary |
| Jesse Kay made a motion to move to executive session and invite Tierney Farago; Leyna Hoyt seconded the motion. The Selectboard entered executive session at 7:58. Leyna Hoyt made a motion to adjourn executive session; Jesse Kay seconded the motion. Motion passed with 4 votes in favor and executive session ended at 8:11 pm. Action: The selectboard will speak with personnel regarding their concerns. |
| Adjournment |
| Leyna Hoyt made a motion to adjourn the meeting; Jesse Kay seconded the motion. Motion passed with 4 votes in favor and the meeting was adjourned at 8:12 pm. |