Author: Kasey Peterson

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Selectboard meeting Agenda November 7, 2023

ByKasey Peterson

Selectboard Meeting Agenda Tuesday, 7 November 2023
Immediately following the Town Plan Hearing at 6 PM
Chelsea Town Hall

  1. Call meeting to order
  2. Additions to the Agenda
  3. Conflict of Interest Disclosure
  4. Public Comments
  5. Transfer Station Presentation and Discussion
  6. Budget Preparation
  7. Highway –
    a. General Updates
    b. Brannan/Osterbye Access Permit
    c. Ashton access Permit
    d. Sidewalk Completion
  8. Declaration of Inclusion
  9. Forest and Parks Commission
  10. Law Enforcement
  11. Municipal Energy Resilience Program
  12. VLCT PACIF Coverage Direction Form
  13. Town Report
  14. Approve Minutes 30 October 2023
  15. Approve Orders
  16. Admin Position
  17. Executive Session if necessary
  18. Adjourn

Links to join the Selectboard Meeting
https://meet.google.com/fwf-ayyb-acq
https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams

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Invitation to Bid – Edwards Road Sites 4 and 5

ByKasey Peterson

The Town of Chelsea invites the submission of project bids to repair storm damage to two sites on Town Highway #8 Edwards Road

Project Scope:
The contractor will be responsible for two sites: Sites known as 4 and 5. These sites will be marked on Monday, 23 October 23. Highway Foreman Rick Ackerman will be able to answer questions on the location of these sites. He can be contacted at: exmark130@gmail.com and 802.685.4302

Site 4: Repair approximately 50-foot length of slope, 10 feet wide with approx. 370 CY of Stone Fill, Type IV

Site 5: Repair approximately 40-foot length of slope, 10 feet wide with approx. 296 CY of Stone Fill, Type IV

Please Note: The contractor is responsible for any potential debris removal and disposal, and the purchasing and hauling of materials for these projects.

The project completion date is 30 November 2023, unless any unforeseen problem warrants a time extension.

This project is subject to the “Low Risk Site Handbook for Erosion Prevention and Sediment Control”, and the Manual on Uniform Traffic Control Devices. The contractor is responsible for understanding and complying with all of these permits and documents.

The municipality must ensure all participating contractors have the prerequisite experience, therefore contractors wishing to bid must submit at least one construction reference from a successful project similar in scale to this one for review. This reference must be included with the project bid packet.

Bids will be received at the Chelsea Town Office or by email (grants@chelseavt.org) until noon on Friday, 27 October 2023. The town plans to issue a Notice of Award and Notice to proceed as soon as possible, once the bids have been properly evaluated during a Special Selectboard Meeting that will be held within 5 days of the bid deadline.  

The Town of Chelsea Selectboard reserves the right to reject any or all bids and to accept any bid deemed to be in the best interests of the Town of Chelsea. Incomplete bid packages will not be considered. Please be sure to use the form provided on the Town of Chelsea website.

Further information, including fact sheets and technical drawings can be found on the Town of Chelsea website. If you have any further questions regarding this project, please email Kasey Peterson at Grants@chelseavt.org. Questions will be received until 12 Noon on Tuesday 24 October 2023 so that needed clarifications can be transmitted to all bidders in a timely manner prior to the bid deadline.

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Selectboard Meeting Agenda 17 October 2023

ByKasey Peterson

Selectboard Meeting Agenda Tuesday, 17 October 2023
 6:30 PM
Chelsea Town Hall

  1. Call meeting to order
  2. Additions to the Agenda
  3. Conflict of Interest Disclosure
  4. Public Comments
  5. Robert Hamish – Declaration of Inclusion
  6. Culvert Permit – Tim Carter
  7. Curb Cut – Deborah Baker
  8. TRORC – Harry Falconer – By-Law Modernization Grant
  9. Town Plan – Preparation for Upcoming Hearing
  10.  Transfer Station
  11.  EMS Coordination Study
  12. RFP for Digitization of Town Records
  13.  Approve Minutes 10 October 2023
  14.  Approve Orders from 10 October Meeting
  15.  Approve Orders for 17 October if applicable
  16.  Executive Session if necessary
  17.  Adjourn

Links to join the Selectboard Meeting
https://meet.google.com/fwf-ayyb-acq
https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams

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Selectboard Meeting Agenda October 10, 2023

ByKasey Peterson

Selectboard Meeting Agenda Tuesday, 10 October 2023
6:30 PM
Chelsea Town Hall

  1. Call meeting to order
  2. Conflict of interest disclosure
  3. Additions to the agenda
  4. Public Comments
  5. Benjamin Willing – Home Health Concern
  6. Treasurer
    a. Warrants
    b. Sinking Funds
  7. Town Clerk
    a. Digitization of Town Records
    b. Town Hall Repair list
  8. Approve Minutes 19 September 2023
  9. Highway
    a. Edwards Roads
    b. Municipal Roads General Permit
    c. Brook Road Sites 1 and 2
    d. Ben Canonica Contract
  10. Town Plan Hearing
  11. Avery Contract for FD Paving
  12. Transfer Station
  13. Substance Use Preventive Education – Website links
  14. Parks Commission – clarification
  15. October Meeting Dates
  16. Adjourn
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Selectboard Meeting Agenda 19 September 2023

ByKasey Peterson

Tuesday, 19 September 2023
6:30 PM Chelsea Town Hall

  1. Call meeting to order
  2. Conflict of interest disclosure
  3. Additions to the agenda
  4. Public Comments
  5. Town Treasurer – Cargill contract
  6. Mike Whipple
    a. Update
    b. Dept of Environment Conservation Service Line Assistance
  7. Two Rivers – Ottauquechee
    a. Congressional grant for wastewater
    b. Funding to update town by-laws
    c. Town plan questions
  8. Highway Dept – Road damage update
  9. Student Transportation of Vermont – school bus fueling issue
  10. Parks and Forest Commission
  11. Planning Commission
  12. Transfer Station Fees
  13. FEMA Update
  14. Liquor Licenses – Tim Ward
  15. Approve orders
  16. Executive Session – personnel
  17.  Adjourn

Links to join the Selectboard Meeting

https://meet.google.com/fwf-ayyb-acq

https://www.youtube.com/@ChelseaVTSelectboardOfficial/streams

Invitation to Bid – Storm Damage Jenkins Brook Rd/Maple Ave.

ByKasey Peterson

The Town of Chelsea invites the submission of project bids to repair storm damage to

TH #73 Jenkins Brook and TH#44 Maple Road

Project Scope:

The contractor will be responsible for three sites which includes the removal and diposal of debris, and the purchasing and hauling of materials unless otherwise indicated. 

Jenkins Brook Road

Site 1 – 43-58-38 lat 72-26-50 long – by Jenkins Brook. Stone around bridge wingwall, fix scour at road edge. 135ft x 20ft. Add 15 CY each Stone Fill Type I and Stone Fill Type IV at bridge abutment. Replace Culvert. Town to provide culvert and will resurface roadway.  

Site 2 – 43-58-29 lat 72-26-38 long – between Metcalf’s and Hall Road – various locations. Repair sections of ditches and road shoulder. Install two new culverts. 2000ft x 6ft. Excavate 444 CY and replace with similar amount Stone Fill Type I and 222 CY 1 – 1/2” crushed stone. Materials and culvert provided and hauled by town.

Maple Road – 44-59-21 lat 72-26-55 long – Stone work at bridge and road resurfacing. 50ft x 20ft  5 CY Stone Fill Type I and 3 tons paving material.

The project completion date is October 15, 2023, unless any unforeseen problem warrants a time extension.

This project may be subject to provisions of VT Stream Alterations General Permits; and is subject to the “Low Risk Site Handbook for Erosion Prevention and Sediment Control”, and the Manual on Uniform Traffic Control Devices.  The contractor is responsible for understanding and complying with all of these permits and documents.

The municipality must ensure all participating contractors have the prerequisite experience, therefore contractors wishing to bid must submit at least one construction reference from a successful project similar in scale to this one for review.  This reference must be included with the project bid packet.

Bidders should note that a preconstruction meeting with the Stream Alterations Engineer may be required prior to the start of work. The Stream Alterations Engineer for this project is Jaron Borg. Jaron may be reached at (802) 371-8342, or Jaron.Borg@vermont.gov.

Bids will be received at the Chelsea Town Office or by email (grants@chelseavt.org) until 12 noon on Tuesday, 29 August. The town plans to issue a Notice of Award and Notice to proceed as soon as possible, once the bids have been properly evaluated during a Regular Selectboard Meeting to be held at 6:30 on Tuesday, 29 August 2023.

The Town of Chelsea Selectboard reserves the right to reject any or all bids and to accept any bid deemed to be in the best interests of the Town of Chelsea. Incomplete bid packages will not be considered. Please be sure to use the form provided on the Town of Chelsea website. Further information, including fact sheets and technical drawings can be found on the Town of Chelsea website. If you have any further questions regarding this project, please email Kasey Peterson at Grants@chelseavt.org. Questions will be received until 12 Noon on Wednesday, 23 August so that needed clarifications can be transmitted to all bidders in a timely manner prior to the bid deadline.

Invitation to Bid – Storm Damage Brook Rd/Hook Rd/Pent Rd

ByKasey Peterson

The Town of Chelsea invites the submission of project bids to repair storm damage to

5 Sites on TH#3 Brook Road/2 Sites on TH#34 Hook Road/1 Site on TH#33 Pent Road

Project Scope:

The contractor will be responsible for eight sites which includes the removal and diposal of debris, and the purchasing and hauling of materials unless other wise indicated.  

Brook Road

Site 1 – 43-58-32 lat 72-28-49 long – West Side of Road North of Allen Farm. Repair slope/replace culvert 75 ft x 20 ft. Excavate 222 Cy yards and replace with similar amount of Stone Fill Type IV. Culvert provided by Town.

Site 2 – 43-58-45 lat 72-28-53 long – Near Joe Compos. Replace culvert, fix outlet.25ft x 10ft. Excavate 37 CY and replace with similar amount of Stone Fill Type IV. Culvert provided by Town.

Site 3 – 43-59-44  lat 72-29-20 long – Near Button Farm. Repair/Reestablish ditch 150 ft x 6 ft Excavate 33 CY replace with similar amount of Stone fill IV and 1 -1/2” crushed stone. Material provided and hauled by town.

Site 4 – 43-59-52 lat 72-29-20 – East side of Road, south of Pent Road – Repair uphill slide area and reestablish ditch 75ft x 20 feet excavate 17 CY and replace with similar amount of Stone Fill Type I and 8 CY 1 – 1/2 “ crushed Stone

Site 5 – North of Pent Road. Repair/reestablish ditch. 300ft x 6ft. Excavate 66 CY material, replace with similar amount of Stone Fill Type 1and 33 CY 1 -1/2” Crushed Stone. Material provided and hauled by town.

Hook Road

Site 1 – 43-58-51 lat 72-30-10 long by Rick Allen’s. Fix shoulder of road and ditch. 200ft x 8ft Excavate 59 CY of material, replace with similar amount of Stone Fill Type I and 29 CY 1 – ½” crushed stone. Material provided and hauled by town.

Site 2 – 43-58-51 lat 72-30-10 long – By cemetery. Fix shoulder of road and ditch. Replace Culvert. 1320 Ft x 8. Excavate 391 CY material, replace with similar amount of Stone Fill Type 1 and 195 CY 1 -1/2” Crushed Stone. Materials and culvert provided and hauled by Town.

Pent Road – 44-00-32 lat 72-29-24 long – by Coburn’s Replace undersized culvert and stone line ditch. 550 ft x 8ft Excavate 163 CY material, replace with similar amount of Stone Fill Type 1 and 81 CY 1 -1/2” Crushed Stone. Materials and culvert provided and hauled by Town. Town will resurface road.

The project completion date is October 15, 2023, unless any unforeseen problem warrants a time extension.

This project may be subject to provisions of VT Stream Alterations General Permits; and is subject to the “Low Risk Site Handbook for Erosion Prevention and Sediment Control”, and the Manual on Uniform Traffic Control Devices.  The contractor is responsible for understanding and complying with all of these permits and documents.

The municipality must ensure all participating contractors have the prerequisite experience, therefore contractors wishing to bid must submit at least one construction reference from a successful project similar in scale to this one for review.  This reference must be included with the project bid packet.

Bidders should note that a preconstruction meeting with the Stream Alterations Engineer may be required prior to the start of work. The Stream Alterations Engineer for this project is Jaron Borg. Jaron may be reached at (802) 371-8342, or Jaron.Borg@vermont.gov.

Bids will be received at the Chelsea Town Office or by email (grants@chelseavt.org) until 12 noon on Tuesday, 29 August. The town plans to issue a Notice of Award and Notice to proceed as soon as possible, once the bids have been properly evaluated during a Regular Selectboard Meeting to be held at 6:30 on Tuesday, 29 August 2023.

The Town of Chelsea Selectboard reserves the right to reject any or all bids and to accept any bid deemed to be in the best interests of the Town of Chelsea. Incomplete bid packages will not be considered. Please be sure to use the form provided on the Town of Chelsea website. Further information, including fact sheets and technical drawings can be found on the Town of Chelsea website. If you have any further questions regarding this project, please email Kasey Peterson at Grants@chelseavt.org. Questions will be received until 12 Noon on Wednesday, 23 August so that needed clarifications can be transmitted to all bidders in a timely manner prior to the bid deadline.

Update to Bid proposals

ByKasey Peterson

Addendum 1

The Upper Village Road Invitation to Bid and the South Washington/Edwards Road Invitation to Bid have been updated to include the following:

“Please Note: The contractor is responsible for debris removal and disposal, and the purchasing and hauling of materials for these projects uless otherwise indicated.”

Also – the heading on the fact sheet for Upper Village Road Site 2 is incorrect. It states Site 1. Site 2 is correct. This will be remedied ASAP.