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Chelsea Selectboard Special Meeting Minutes
Tuesday, September 20, 2022, 6:30 pm at Chelsea Town Hall
Selectboard Members present: Levar Cole, Mark Whitney, Merrill Whitney, Bruce Hook
Other Town Employees present: Marianne McCann (Administrative Assistant)(Herald)
Members of the public present: Martin Prevost (DLL), Patrick Ross (DLL), Nick Zigelbaum

1. Call meeting to order
   Meeting called to order by Levar Cole at 6:34 pm.
2. Conflict of Interest Disclosure
   None.
3. Changes to the agenda
   None.
4. Discussion of liquor control and violations
   Patrick Ross, Investigator in the Office of Compliance and Enforcement for the Vermont Department of
   Liquor and Lottery, stated he was here to discuss liquor control information and he invited Martin
   Prevost, Director of Licensing to attend.
   Patrick Ross stated he looked into 3 incidents. An application by Pear Ridge Productions/Adventure
   Dinners was for an event that was scheduled to take place on September 3, 2022. The application was
   dated August 30, 2022. Ross does not know the status of that event.
   An application by Pear Ridge Productions/Adventure Dinners was for an event scheduled for June 25,
5. The application was dated June 21, 2022. There was no actioning on that. No permit.
   An application by Pear Ridge Productions/Adventure Dinners was for an event scheduled for July 22,
6. The application was dated July 6, 2022. Chelsea Selectboard disapproved the permit on July 19,
7. The event was supposed to be attended by 60 people. The licensee conducted the event without a
   proper permit. The licensee was ticketed.
   There was another event, later than that, where there were screenshots of drinking in a field.
   The licensee has been ticketed. Since then, Pear Ridge Productions/Adventure Dinners did not apply for
   a license, but called the Director because they thought they were not going to get approval. Licensee
   was going to advertise bring your own beer. They can do whatever they want. The one she called on was
   a pig roast event. She was told food only. There are no other outstanding complaints about the licensee.
   There is no record with our office about Babe’s Bar.
   Levar Cole, Chair, asked should the Selectboard be concerned with problems, or should we rubber
   stamp things? The Town Clerk has informed liquor license applicants that the application must be on the
   agenda at a regularly scheduled Selectboard meeting. The Selectboard has always asked about recent
   violations.
   Patrick Ross stated according to statute, as long as it has to be warned. Your town does that. Generally,
   earlier is better. It (application) has to be received in our office by 5 days before the event. Under
   certain circumstances, we will act on something under 5 days. It must be on the application form. It
   must be warned. The Selectboard makes the deny or approve decision. Get it in early is always the best
   thing. Even though they (licensee) apply, and you (Selectboard) approve, we (DLL) still have to approve
   the application. Towns do different things. Per statute, it has to be a duly warned meeting.
   Mark Whitney stated I want to make sure we are doing what we are supposed to do. There are not a ton
   of events that happen in Chelsea. The company that does these dinners, they have them forecasted out
   a year. Is there such a thing as applying too far ahead?
   Martin Prevost stated within a year. Larger events might have to be further reviewed. The Selectboard
   can call the Department and check on the licensee. Feel free to reach out to us. Under FOIA it’s
   accessible. With local licensees (like bars or restaurants) you will get notices of violations on the
   application. The numbers are on the website.
   Mark Whitney asked, if we find violations, what are our best practices?
   Ross stated If emergency, call 911. State Police. Other than that, call me on my cell phone. We will
   investigate anything that is brought before us.
   Mark Whitney asked, is that the right thing to do, issuing a permit after a violation?
   Ross stated you would have to talk to your Town Attorney. If there is a licensee that continues to do
   things wrong, you need to contact your Town Attorney. The State does not enforce BYOB.
   Nick Ziegelbaum stated those 3 events took place at my place. I understand the authority of the control
   board. Adventure Dinners tried to host an event in June and applied too late. We still did the event and
   paid the fine. They paid for the event on July 21st that was denied. They do not know if they are going to
   get denied. It’s unclear whether the board will approve or deny. It’s a huge loss of revenue to do a BYOB
   event.
   Ross stated there is no answer, other than get it in and get it approved well ahead of time. As far as how
   long the disapproval would last, the attorney would have to be involved. The corrective plan is applying
   with enough time.
   Mark Whitney stated there was an email sent where they did not apologize and they said they would try
   not to do that again. Whitney stated this is a transgression of knowledge.
   Nick Ziegelbaum stated all the food was purchased.
   Investigator Patrick Ross stated you can only do that so many times.
   Nick Ziegelbaum stated the decision now is not do we apply early or late. But now, the decision is do we
   apply at all. I’m the representative.
   Martin Prevost stated we cannot take action on something that has not taken place. The State cannot
   take action until this board has taken action. The board sanctioned the caterer. The caterer took the
   sanction. Our board thought that appropriate. We would not deny a permit moving forward.
   Investigator Ross took the action of issuing a monetary ticket. That is corrective action. It is progress in
   our eyes that the applicant called us. My suggestion to you is get the application in as soon as you can.
   We accept applications only online now. If the Selectboard approves and sends it to us, there is not
   enough evidence to deny it.
   Nick Ziegelbaum stated he is representing Kate MacLean as well. What is the timeline for us putting stuff
   on the agenda? A month?
   Cole stated the agendas usually are finalized the Friday before a Selectboard meeting on the following
   Tuesday. Usually, Thursday noon is the deadline.
   Nick Ziegelbaum asked will you deny the next permit if it is submitted in time? We can jump through
   hoops, but what are they?
   Ross stated we invite anyone who needs to fall under general operations to apply for a permit.
   Nick Ziegelbaum asked can we apply for multiple days?
   Ross stated Saturday and Sunday are okay, one day as a back-up date.
8. Public Comments
   None.
9. Adjourn
   Special Selectboard meeting adjourned at 7:09 pm.

Chelsea Selectboard Meeting Minutes
Tuesday, September 6, 2022, 7:30 pm at Chelsea Town Hall
Selectboard Members present: Levar Cole, Mark Whitney, Merrill Whitney, Geoff Clayton, Bruce Hook
Other Town Employees present: Marianne McCann (Administrative Assistant)(Herald), Gayle Durkee
(Treasurer), Rick Ackerman (Road Foreman).
Members of the public present: Gregg Herrin

1. Call Meeting to Order
   Meeting called to order at 7:33 pm by Levar Cole.
2. Conflict of Interest Disclosure
   None.
3. Changes to the Agenda
   Geoff Clayton will add a couple things. Admin. Asst. will add a couple things: letters received.
4. Town Clerk
   Town Clerk is not in attendance. Liquor License request for event date 9-3-22 presented. Cole asked,
   since event date has passed, do we need to take action? No action taken.
5. Town Treasurer
   Gayle Durkee stated there are no drastic changes in the budget. Cole asked if there are any drastic
   windfalls? No. Durkee stated the Canon copier lease is up. There is a quote for the same copier package.
   Can we go ahead and lease a new one for a 5 year contract? Similar to the last one. Action: Selectboard
   has no objection. Proceed.
   Gayle Durkee stated we have an updated RFP for auditor services. Last year it was around $10,000. This
   year it might be more, possibly $16,000 or $18,000. Action: Selectboard will make a decision at the next
   meeting, Sept. 20. Send the RFP to Selectboard. Add ARPA money and the single audit threshold into the
   RFP information.
6. Department/Liaisons Updates
   Re: Highway: Truck Sale: Ready to sign a contract with Auctions International for the sale of the 2012
   International truck. Contract not sent in yet, due to possible interest from Craigslist ad. Contract would
   be exclusive sales opportunity to Auctions International. Wait and see if Craigslist sale is arranged.
   Re: Old Town Garage: Bruce Hook stated he has received many comments on the need to paint the
   roof. Hook will know more about the project details this week, because Ward wants to paint it the
   following week.
   Re: Highway Access Permit: Ruben Hook has requested a Highway Access Permit. Rick Ackerman stated
   he has looked at the location, it’s all fine, but he has not signed the form yet. Selectboard requested
   Ackerman sign the form and it will be placed on the next agenda, Sept. 20.
   Re: Hook Road Ditching Project: Ackerman stated on Monday we will start on the Hook Road Grants in
   Aid program. Tad Boardman has been contacted regarding using his excavator. This is routine work. We
   are all set. Will there be any road closings? Yes, when we do the culverts. Ackerman usually notifies the
   fire and ambulance departments for road closings.
   Re: Transfer Station: Clayton stated he has researched stickers. The general cost would be between 75
   cents and $1.25 each to get the stickers. The name and the year would be printed. One color. Simple.
   We could start this program in January. Selectboard must decide about surcharges. Selectboard must
   consult with Snook and do advertising in advance of instituting the sticker program. Non residents
   would pay for stickers. Residents would get free stickers. This is a discussion, no decisions have been
   made. Clayton suggests charging $50. for non-resident stickers. Unless, the transfer station charges for
   recycling.
   Cole stated he does not want it to seem like we are taking money that we don’t have to take. Nonprofits do not pay for trash. What about community organizations? This is something to talk about.
   There are different issues. Recycling costs a lot. Now there are fuel surcharges. Only one company is
   interested in doing the service for the Town. Perhaps one thing will not solve all our problems at the
   Transfer Station.
   Re: Bear Mitigation: Clayton stated he is starting on the shed this week.
   Re: Letter to Illegal Dumpers: Clayton stated he wrote a draft of a proposed letter to illegal dumpers.
   Clayton read the draft out loud. Clayton will make changes and we can sign at the next meeting.
   Re: Water/Wastewater: Merrill Whitney stated he has not talked to Nolan.
   Re: Town Mowing Cost Estimate: Mark Whitney contacted Brian Farnham and Jeremy Farnham. Brian
   did not return the info. Jeremy did return the info. Mark Whitney read aloud the dollar amounts quoted
   per piece of land mowed. (There are numerous separate pieces of lawn to be mowed throughout
   Chelsea. Each had a separate price quote.) Mark Whitney reported that Jeremy Farnham would love to
   work for Chelsea, and he could maybe do sidewalk plowing. Cole stated ordinarily we would put out an
   RFP. Cole stated we would have to work out the cost from the Highway budget and compare. Mark
   Whitney can check in and write up an RFP and go from there. Clayton stated he knew two kids
   interested in mowing. Whitney stated Brian and Jeremy both mentioned that to set foot on a town
   property, you have to carry a million dollar insurance policy.
   Re: Admin. Asst./Elected Town Officers: Levar Cole stated the Selectboard is not supervising the elected
   town officers.
7. Public Comments
   Cole stated Kate MacLean was on the agenda. She had called about a Liquor License. Kate MacLean is
   not here.
8. Approve Minutes
   Levar Cole moved to approve the minutes of August 16, 2022. Merrill Whitney seconded the motion.
   Motion passed unanimously.
9. Administrative Assistant Report/Grants Administration
   Re: Hiring for Water/Wastewater job: AA reported ads up in two water oriented electronic job boards,
   Vermont Rural Water Association, and National Rural Water Association. No applicants to date. Cole
   suggests a $4,000. Signing bonus for water job. Action: Add the $4,000 signing bonus into existing ads.
   Can we change the ads if there is a person who is certified? Clayton suggested making the job a
   contracted position. Cole stated we can start talking about contract commitments. Mark Whitney stated
   the contract route would sell it as paid on the job training.
   Re: Scheduling for 2023 Budget Planning /Discussion: AA can make up a schedule fitting all
   departments into the regular Selectboard Meetings throughout the fall. Cole stated last year we booked
   everyone. We hope to start this process in mid October. Action: Re-do last year’s calendar with current
   dates.
   Re: Cultural Arts Grants: Cole recommends we proceed. Cole is not concerned about moisture. The
   other concern is the State will come in and tell us what to do about fuel. We can do this on our own
   terms now. In the future, there could be legislation about new construction or no use of non-renewable
   combustible fuels. Clayton stated the State of Vermont is pushing electric. The State wants no
   combustion at all. Whitney stated oil burning is back up heat. Wood pellet would be primary heat. Cole
   stated we wanted shared risk with the State. We got it. We got the grant. We are in a lot better place
   than I thought we would be. I have no objections. Selectboard agreed. Cole signed the grant agreement.
   Re: Phillip Mulligan/Window Dressers request to be on the agenda for Sept. 20 meeting: Action:
   Selectboard will not respond. Window Dressers will not be on agenda again. Mulligan can speak on
   public comments.
   Re: TRORC Services Survey: Paper version presented to Selectboard. Action: Selectboard declined to
   participate. Cole stated I am waiting for a response from the Department of Justice, that I sent more
   than a year ago, regarding policing, when we had a problem with the town police. I asked for basic
   community pamphlets and brochures for the citizens and senior citizens about what they could do to
   remain safe.
   Levar Cole moved to approve the orders. Mark Whitney seconded the motion. Motion passed
   unanimously.
   Orders totalling:
   General: $28,427.77
   Highway: $10,970.99
   Water/Sewer: $2,725.18
10. Appointments
    None.
11. Executive Session for Human Resources
    Executive Session not necessary. Instead, a Human Resources discussion. Action: Administration
    Assistant will put an ad out for the AA position.
    A credit card is required for online hiring services, like Indeed. The Selectboard is in agreement there is a
    need for a town credit card. The problem is, we cannot make a mistake. We can have town people
    authorized. Cole suggests making a town credit card policy. Keep it to a minimum. Clayton stated we are
    already in a relationship with a bank. Clayton recommends not bringing on another credit card company
    to complicate the mix. There are more cyber security concerns with Visa and Mastercard. Cole stated we
    will check with Mascoma. Cole will check with Gayle and report back next meeting. Chelsea needs a
    credit card policy.
    Action: Selectboard agreed Cole will decide on overseeing an ad for the AA position. Selectboard agreed
    to move Kasey Peterson/Grants Administrator to $20. per hour. Selectboard agreed Levar Cole and Mark
    Whitney will be candidate interviewers. Selectboard agreed to advertise the pay rate for AA position at
    $25.00 per hour. Action: Re-type ad.
12. Adjourn
    Meeting adjourned at 9:37 pm.
    The next regularly scheduled Selectboard meeting will be Tuesday, September 20, 2022, 7:30 pm at the
    Town Hall.

Chelsea Selectboard Meeting Minutes
Tuesday, August 30, 2022, 7:30 pm at Chelsea Town Hall
Selectboard Members present: Levar Cole, Mark Whitney, Merrill Whitney, Bruce Hook
Other Town Employees present: Marianne McCann (Administrative Assistant)(Herald), Karen Lathrop
(Town Clerk), Kasey Peterson (Grants Administrator)
Members of the Public present: Owen Daniel-McCarter, Roy Hayward

1. Call Meeting to Order
   Meeting called to order at 7:30 pm by Levar Cole.
2. Conflict of Interest Disclosure
   None.
3. Changes to the Agenda
   Add citizen complaint re: rogue rooster. Add: Kasey Peterson, Cultural Arts Grant, Town Hall Wood
   Pellet Furnace.
4. Town Clerk
   Re: Liquor/Lottery Licenses: Karen Lathrop, Town Clerk, stated the State of Vermont went to an online
   portal, with no paperwork, and no signatures needed for Liquor and Lottery Licenses. The State will
   need the Selectboard to approve the licenses, but no paper. All correspondence will be via email.
   Lathrop stated she had attended a training. Lathrop asked what the Selectboard would like? A paper
   copy? Only one person (Town Clerk) will see the electronic version.
   Levar Cole, Selectboard Chair, stated we should send it to everyone, so that we can see it. We need
   time. A person who inquired today was informed that the Chelsea Selectboard does not take up items
   that are not reviewed prior to the Selectboard Meeting. If there is an emergent issue, ok. But no
   decision making on anything brand new. We need to have it on the agenda.
   Lathrop stated the scheduling has been an ongoing problem for a few years. Mark Whitney asked if
   there is any way to alter the form.
   The form is a State electronic form that saves the number of days to send. It hardly matches what towns
   actually require. Not all towns have Clerks make the decision, and many are like Chelsea, where the
   board puts on the agenda and decides at a public meeting.
   Action: give current application to Admin. Asst. Share with Selectboard. Put on agenda next mtg.
   Re: Election Costs: Lathrop presented a breakdown of election costs. We have gone over what we
   budgeted. Update for the primary: there were 229 people on the voter checklist. We will change the
   procedure for counting that. The actual checklist matched the tabulator. This year, for August and
   November, the State of Vermont is paying all tabulator charges for formatting.
   Re: Rooster Complaint: Lathrop stated there was a citizen complaint by Jen Doyle, Riverbend. Rooster
   bothered an old man. Man almost fell down. School children cross the road to avoid the rooster. Rooster
   resides at 301 Vt Route 110. Free ranging chickens in town. Rooster allegedly attacks people on
   sidewalk. Cole stated the Selectboard can give an order to destroy a dog, what about a rooster? Geoff
   Clayton is the lead on animal control. Clayton will be informed. Lathrop suggested we send the owner a
   letter.
5. Town Treasurer
   Orders presented.
   Mark Whitney moved to approve the orders. Merrill Whitney seconded the motion. Motion passed
   unanimously.
   Orders totalling:
   Payroll: $5,851.01
   $2,700.77
   Library: $1,287.70
   Recreation: $678.78
   5.a. Re: Cultural Arts Grant/Town Hall furnace: Kasey Peterson stated she was excited and delighted
   that the Cultural Arts Grant for the Pellet Heating Furnace for the Town Hall was awarded for $22,100.
   With an in-kind dollar match. Peterson has the grant contract, it can be signed now or later.
   Mark Whitney asked about the inclusion of a dehumidifier in the grant proposal. Peterson stated no, I
   do not think one is included in the quote.
   Cole stated, the board put me in charge of this decision, but I will not act on the grant agreement until
   the whole board agrees. Mark Whitney stated we should find out what we need for a dehumidifying
   system and find out what that would cost. Is the hopper a bag? What is it made of? Is it 100% sealed?
   What if the basement floods? How sealed is the hopper? Action: Get a picture of the proposed hopper.
   Cole stated we do this with the understanding that the board has questions about the humidity issue
   and how to address this issue. Action: Forward grant agreement and hopper information to Cole and
   Mark Whitney.
6. Listers, Errors and Omissions: Grand List
   A notice has been sent to us for Errors and Omissions. It changed the Grand List. The State requires us to
   move and approve the certificate for the Listers. Cole read the new amounts.
   Merrill Whitney moved to approve the certificate for errors and omissions as presented by the listers
   for the 2022 Grand List. Bruce Hook seconded. Motion passed unanimously.
   Action: Have Listers send a copy to Admin. Asst.
7. Department/Liaison Updates
   Highway: Re: Truck sale, Bruce Hook will be in charge. Bruce will talk with Admin. Asst.. Admin Asst.
   suggests two possible sales routes: Auctions International, and Allegiance with a firm offer.
   Transfer Station:
   Mark Whitney moved to pay the past due Myers invoices that we have put off regarding the
   surcharges, and we will pay the future ones. Merrill Whitney seconded the motion. Motion passed
   unanimously.
   Water/Wastewater: Merrill Whitney stated he talked to Nolan. Everything is fine and running smoothly.
   Confirm that Rick will mow inside water fence for the rest of the 2022 season.
   Library: Liaison position open for Library. Board agreed Cole will take it for now.
   Administrative Assistant: Cole has looked at rates for administrative assistants. Our admin. asst. is
   under $20 per hour. Cole recommends a pay increase of 64 cents per hour, which would bring the pay
   rate to $20. Cole stated this is still below the going rates, but a little bit closer. We are always concerned
   about employee retention and compensating for the good work done for the town.
   Levar Cole moved to increase the current administrative assistant pay rate by 64 cents to $20.00 per
   hour. Mark Whitney seconded the motion. Motion passed unanimously.
   Selectboard Oversight and Supervision of Town Affairs:
   Levar Cole stated there are reasons for the Selectboard scrutiny of employee actions and pay rates. The
   board is responsible for overseeing town affairs. Cole summarized his email to Mark Whitney dated 8-
   21-22. Taking the oversight role, if something happens and we get deposed, here are some sample
   questions. These are questions that might be asked when there is a lawsuit. We are under increased
   scrutiny because we are taking a lot of Federal money. We need to work the best we can. It’s pay to
   play. We are taking the ARPA money. You use federal money, you are going to pay. There will be Federal
   oversight. There will be additional requirements. What I would like to do is remind us to look out for
   each other and supervise town employees and their safety concerns. I will ask the Admin. Asst. to send
   everyone this email. Put it in the record, as part of the minutes. From personal experience, I think we
   are in a good spot, but this is our daily task.
   Email attached here:
   Mark,
   I was thinking about recent meetings and how we need to ensure, we as board members are doing our
   management and supervision, and fiduciary duty. Here are three examples of why we need to be even
   more obvious in our exercising oversight of town and town employee activities.
   1) By statute, the selectboard shall have the general supervision of the affairs of the town and shall
   cause to be performed all duties required of towns and town school districts not committed by law to
   the care of any particular officer. That’s pretty clear.
   2) Let’s say a town employee has taken shortcuts in a process that decreases their personal safety
   margin while performing a certain activity. And they are doing this because this is the way it has “always
   been done”—i.e. getting business done as they always have rather than any malicious reason. When we
   are eventually sued by the employee, because they developed a workplace-related illness, injury,
   cancer, disability or whatever, we will be deposed by plaintiff lawyers. They are going to ask:
   Who are you?
   Name
   What is your role in supervising town affairs?
   Selectboard
   The selectboard shall has the general supervision of the affairs of the town and shall cause to be
   performed all duties required of towns and town school districts not committed by law to the care of
   any particular officer. What is your role in supervising town affairs?
   I go to selectboard meetings
   What is your role in supervising employees?
   I sign payroll and go to meetings
   Why didn’t you take steps to mitigate the hazard the town employee faced in the subject activity?
   I wasn’t aware
   Why were you not aware of the unmitigated hazards the employee faced?
   I don’t know
   Why did you not perform due diligence to ensure work you are responsible for overseeing was done in a
   safe and effective way?
   I don’t know
   When was the last time you observed the employee performing the subject task?
   Never
   When was the last time you observed the employee perform any task?
   I don’t know
   When was the last time you assessed the employee’s performance of tasks
   Never
   So you were negligent in supervising employee activities and ensuring work was accomplished safely?
   I don’t know
   Judges will ask these questions too. (Some of these questions are also in the annual audit
   questionnaire). The answers above are a bad spot to be in. We are in a little better shape than this
   scenario, but his is why I press us to stay on top of things and ensure the board is cognizant of work
   performed by employees. This includes successes and challenges.
   The third reason.
   3) We are taking ARPA money. I’m wondering if it is just a coincidence that the IRS will be hiring 87,000
   investigators. While the money we receive will not require us to do a “single audit,” (A single audit is a
   specific, detailed and comprehensive audit consisting of more than a financial statement audit when we
   hit a federal money threshold. The phrase “single audit” is misleading.) we are basically opening
   ourselves to additional state and federal oversight and regulation of town activities. This is principally
   why the TRORC and other folks have suggested we take the revenue replacement option to reduce the
   additional accounting, reporting, regulatory, and procurement hoops we would need to jump through.
   Reduce is the operative term, not “eliminate.” Because we take this money, we open ourselves to
   increased liability in that we must ensure we dot all “i” and cross all “t” and check, and recheck, and
   recheck, and recheck, and have someone else check…. I speak from experience. I used to be on the
   other side as a fed telling small towns, states, and other federal entities to return misused equipment;
   recommending clawback of misappropriated federal funds; and making referrals to US attorneys for
   prosecution. What was really bad, in my opinion, was in very limited cases, the waste, abuse, misuse,
   and misappropriation was erroneous and done in good faith. That is what we have to look forward to if
   we don’t stay on top of how we allocate and spend this money as well as monitor the effects and
   outcomes of anything we spent it on. But it’s not just the ARPA money. It is all the federal money we get
   channeled through the state also opens us up to additional requirements, compliance, and oversight. It’s
   like the old credit card “universal default:” because you miss a payment on your Sears and Roebuck
   card, your JCPenny card gets a rate increase.
   Please let me know what you think. I think we are making progress. Thanks for your support with all of
   this. I recognize this is a balancing act and we rightly tend to avoid being overly prescriptive and
   exceedingly proscriptive. It’s still a small town; but as you’ve noted, a lot of things have changed.
   I’ve copied Gayle, Marianne, Kasey, and Tracy on this as they, in their own tasks, are familiar or will be
   familiar with what we have to look forward to.
   Levar
8. Public Comments
   Owen from Babe’s Bar in Bethel. We put in a liquor license request to cater a wedding. We were too late
   to have notice. The wedding is Saturday, 9-3-22. Generally, we get the licenses from the town clerks.
   Babe’s Bar is respectfully requesting an exception to the Chelsea Selectboard’s rule of applying early
   enough to have the application on a Selectboard Meeting agenda prior to the event.
   Cole stated we won’t take up new business without having it noticed on the agenda. We will not make
   an exception for that. We will sometimes discuss emergent issues, but decide only after it has been
   noticed by agenda. We have our meetings every other week.
   Owen stated the wedding is happening this weekend. It was scheduled with us a month ago. We could
   have done a better job of understanding the town’s policy. Is there any way an exception could be
   made?
   Lathrop suggested that applicants always call the town prior to application. A lot of small towns do not
   have the ability to just have the Town Clerk electronically sign off immediately. The State made the
   form. There could be a statement to that effect on the form.
9. Approve Minutes
   Levar Cole moved to approve the minutes of August 2, 2022, with changes. Mark Whitney seconded
   the motion. Motion passed unanimously.
10. Administrative Assistant Report/Grants:
    Re: Hiring for water/wastewater and signing bonus options: Are we continually going to have a
    problem? Yes. The board discussed pay. Merrill asked if we would end up paying an assistant a higher
    rate than the Chief Operator. Cole said given the fringe benefits of the Chief Operator, the dollar rate
    might be higher, but not the overall rate. Assistant pay would still be lower and would not receive the
    additional benefits because the hours are lower.
    Admin. Asst. reported placing ads on two electronic water job bulletins. Vermont Rural Water
    Association and National Rural Water Association.
    Cole stated we need to spend the money on Indeed. We spend the money and pay a fee. Are we good
    with having a signing bonus, with a ceiling of $4,000? Agreed. I will talk with the Treasurer and
    determine the amount we can pay.
    Levar Cole moved to approve the Residential Water Application for 271 VT Route 110. Mark Whitney
    seconded the motion. Motion passed unanimously.
    Re: Grants in Aid Grant Agreement: Cole stated in would be helpful if we had the town road plan. It
    helps to show a plan when we apply for grants, FEMA. etc. Henry was trying to put together a group of
    people to work on developing a plan. There is an opportunity for us to do better. It was noted the State
    has a plan for hydrologically connected roads.
    Levar Cole moved to approve the Grants in Aid Agreement of $35,500., with a 20% match of $8,875..
    Merrill Whitney seconded the motion. Motion passed unanimously.
    Re: ATV Ordinance follow up: Levar Cole has a question for Mark Whitney. Is the board interested in
    putting up thousands and thousands of dollars for signs saying no ATVs at every road? There are signs in
    Corinth. Should we put up signs everywhere? Even though you have received the literature (green
    mailer) in the mail, can you ride? Mark Whitney stated if it’s supposed to be as it always has been, then
    maybe we should have an ordinance that everybody should ride everywhere. Cole stated, we have run
    out of time. We will get to other questions another day.
11. Appointments:
    None.
12. Executive Session for Human Resources
    None.
13. Executive Session for Real Estate
    Levar Cole moved to enter Executive Session for Real Estate options (1 VSA 312 (a)2) and inviting
    Marianne McCann into the Session at 9:17 pm. Bruce Hook seconded the motion. Motion passed
    unanimously.
    Levar Cole moved to exit Executive Session at 9:34 pm. Merrill Whitney seconded the motion. Motion
    passed unanimously.
    Afterwards, it was agreed that Bruce Hook will be the point of contact to figure out the painting of the
    Old Town Garage by Tim Ward. Paint cost is estimated to be 600 to 1,000 dollars. If it will be more,
    Bruce Hook will be back in touch with the Selectboard.
14. a. Snook had mentioned that he was supposed to get $20.00 per hour. Cole stated he did not know
    the details. Geoff is not here. Cole stated he has talked to at least 30 people last year. No one wants to
    do the Transfer Station job. We were lucky to get K. Gale as the assistant. Cole will check with Geoff
    Clayton. Mark Whitney asked, Is it in the budget? Cole stated just assume the budget will be exceeded.
    Merrill Whitney moved to bring Snooks pay rate up to $20.00 per hour. Bruce Hook seconded the
    motion. Motion passed unanimously.
15. Adjourn
    Meeting adjourned at 9:47 pm.
    The next regularly scheduled Chelsea Selectboard Meeting will be held on Tuesday, September 6, 2022,
    at 7:30 pm in the Chelsea Town Hall.

Chelsea Selectboard Meeting Minutes
Tuesday, August 16, 2022, 7:30 pm at Chelsea Town Hall
Selectboard Members present: Levar Cole, Mark Whitney, Merrill Whitney, Geoff Clayton, Bruce Hook
Other Town Employees present: Marianne McCann (Administrative Assistant)(Herald), Nolan LaFrancis
(COO Chelsea Water/Wastewater), Rick Ackerman (Road Foreman), Snook Downing (Transfer Station).
Members of the Public present: Susan Elder, Peter Amber, Robin Amber, Tim Ward

1. Call Meeting to Order
   Levar Cole called the meeting to order at 7:31 pm.
2. Conflict of Interest Disclosure
   None.
3. Changes to the Agenda
   Admin. Assistant added 2 items under A.A. Report. Susan Elder added request for Chelsea Arts Collective
   under Public Comments.
4. Town Clerk
   None.
5. Town Treasurer
   None. Orders presented.
6. Executive Session for Human Resources
   Levar Cole moved to enter Executive Session for Human Resources at 7:35 pm. Only the Selectboard
   members at first, then inviting town employees in. Mark Whitney seconded the motion. Motion
   passed unanimously.
   Levar Cole moved to exit Executive Session at 7:40 pm. Geoff Clayton seconded the motion. Motion
   passed unanimously.
   Afterwards, no decisions were made.
   Levar Cole stated there are employee and Selectboard concerns. The Selectboard has asked employees
   to reduce overtime. Let the Selectboard know if there are problems. If, after instructions, the tasks are
   impossible or impractical, let us know. Do things as we ask. We (Selectboard) would rather find out that
   there are problems or concerns from employees first. One issue we are working out is employee
   retention. 3 people have left in the past 2 years. We were not told, for a couple of them, until after they
   were gone. We are counting on you (employees) to let us know if someone is thinking of leaving. We do
   not want to lose someone for an extra 75 cents an hour if we could have done something about it. Cole
   suggested at the last meeting classifying everyone as public works professionals, because of the
   constant controversy about mowing. The Selectboard can change people’s jobs to meet the needs of the
   Town. So that everybody would mow. Cole stated Mark Whitney had said cutting everybody’s pay and
   hiring a new supervisor for public works might not be a good idea, because it adds another layer. If it
   makes the trains run on time, I will fight Mark on that.
   Cole stated one question the Selectboard has is we have hired Jason Hook to help Nolan. Nolan, should
   we have the road crew go back to monitoring you while you go in the hole, if Jason is not working out?
   Nolan LaFrancis stated Jason is working fine for his obligation. The mowing at another time would not
   work for Jason right now. Cole asked: How has the plant been getting mowed? Rick has been mowing.
   Jason has weed whacked. Cole stated, if Jason is not able to do the mowing, should we be looking to fill
   that temporary position with someone else, irrespective of what the season is? LaFrancis stated I guess I
   would expand the road crew, so I could borrow the road crew as needed. I have no problem with it.
   Clayton reminded the group that if we go into more personal things, we must go back into Executive
   Session.
   Cole stated we (Selectboard) get a lot of comments from the public about employee performance. We
   need to know the work is getting done. Nolan LaFrancis must come to us with information so we can
   make decisions. We are very sensitive about money. We are concerned about paying an employee and
   the work is not getting done.
   LaFrancis stated it has been suggested to me to call Rick, have Rick bring over the mower, and leave it
   for me to mow. That makes no sense at all. Rick can just do it when he is over here.
   Cole asked LaFrancis, can you use a push mower? LaFrancis stated a push mower can be used. I will not
   use a push mower. I have health issues that prevent me from using a push mower. I will not discuss my
   health issues.
   Cole stated, when you cannot do something, tell us, so that we can make an accommodation. We need
   to know from you, Nolan. Merrill Whitney will be in contact with you.
   Ackerman stated we leave the mower at the Town Garage. I service it. Repairs can be made. Geoff
   Clayton had asked if the mower could be left in the shed at the Water/Wastewater Treatment Facility.
   Cole stated, Snook, you do a very good job advocating for Kri, if there are problems or schedule changes
   at the Transfer Station. Thank You. Is there anything else you need us to do? Snook stated, nothing.
   There are no issues.
   Cole stated, Rick, you needed clarity last time regarding roadside mowing. Rick Ackerman stated, the
   roadside mower is waiting for seals, it was leaking. The truck is parked up on the road with a for sale
   sign. Cole asked, can you get all the roadside mowing done, even with the delay? Ackerman stated yes.
   Cole asked what else do you need from us? Ackerman asked what about overtime? Cole stated try to
   have no overtime. Ackerman stated, I am trying.
   Cole stated one of the things that we have heard is that people feel they can use overtime because
   there are less employees than were budgeted. It does not mean that we can burn through it in
   overtime. When you come up to a point where it will be challenging, just let us know. Slow things down
   and pick them up the next week. Give the Selectboard a heads up. The Selectboard might need to use
   some of that money as signing bonuses for potential employees at the sewer plant.
   Cole asked Ackerman, are there any outstanding issues? Ackerman stated the Town of Tunbridge wants
   to know if we would haul sand for them. 112 dollars per hour is what they would pay. It might be a way
   to offset a little of the fuel money. Brief discussion about possible costs and possible payment. Cole
   asked, is this something we need to decide now? Ackerman told Tunbridge he would have to run it by
   the Selectboard, because we are not trading. Cole stated a trade would be fine. But, if it costed us more,
   it would not. Ackerman stated he figured we could probably make 500 bucks per day. Ackerman stated
   he could do one run and see exactly how much fuel it would burn. Selectboard agreed Mark Whitney
   and Bruce Hook can decide.
   Clayton asked Ackerman if he had contacted Duranaleau about the sewer plant river bank erosion
   project. No. The estimate was $6,000 to place rip rap along the riverbank for stabilization.
   Cole asked LaFrancis, is there anything else we can do to support you? We are still looking for a
   permanent part time person to support you? No. If there is an emergency, I will call on Rick or one of his
   crew. I have not called him so far. Cole asked, should we cut back on your duties? La Francis replied, no.
   I am doing overtime on the sampling periods. They are time sensitive. Cole stated, we will put Merrill
   back on the task to see if there is anything we can cut back on. LaFrancis stated I am certified. I am a
   professional. I have to sign a chain of custody on the water samples. No one else can do this. I am doing
   what the State requires me to do. Cole stated overtime is when the Town is asking you to do extra work.
   It incurs a debt. Cole stated the Admin. Asst. can advertise the position again, and the COO will do the
   initial vetting on the applicants, as before.
   LaFrancis asked, what about the mowing? Can we end the season with Rick mowing inside the fence?
   Merrill Whitney stated we have no other choice. Have Rick do it for now.
   Cole stated we are going to do a study to see if a contractor mowing might save the town money. Just
   keep going as you are (with mowing inside the WWTF fence.), we will check in again in a month on
   September 20.
   Cole stated contact the Selectboard whenever there is a challenge. We are the ones with our necks on
   the line. The Town holds us accountable to make and follow through on decisions.
   Snook Downing stated, I was told that I was going up to 20 dollars per hour. Is that going to happen?
   Cole stated Geoff Clayton will get back to you on that.
7. Public Comments
   Susan Elder, speaking on behalf of the Chelsea Arts Collective, re: their event on Sept. 3, asked a
   question about the Green and surrounding roads. Requested road closure or partial blockage for the
   “Arts Bus” vehicle. Request would include sawhorses, a sign, and some cones to block off an area
   between the road from the library to the church.
   Geoff Clayton moved the Selectboard give Mark Whitney authority to make a final decision. Barring
   any exigent circumstances the Selectboard approves the event through traffic closure. Merrill
   Whitney seconded the motion. Motion passed unanimously.
   Susan Elder requested Selectboard approval for utilizing vacant FEMA properties in town for some
   “pollinator” (annuals) gardening. Elder sought approval to look for grants and make a plan.
   Geoff Clayton moved to allow Susan Elder to proceed with researching grants for pollinators and put
   together a plan for gardening on the vacant FEMA lots, without any commitment. Merrill Whitney
   seconded the motion. Motion passed unanimously.
   Peter Amber stated he was present because he had thought the Farmer’s Market people would be here,
   and he was here to provide input/information about parking on the Greens.
   Tim Ward stated he would like to purchase the Old Town Garage, if the Town had any interest in selling
   that property. Ward is an abutting landowner. Ward asked what the process would be for purchasing
   the property. Cole stated, ordinarily, real estate transactions would be discussed in Executive Session.
   Cole stated we would talk first with anyone who is storing stuff there.
   Tim Ward stated the Old Town Garage is in the historical district, it’s on the main street, it’s very visible.
   If the Town will not sell the property, I will offer the Town of Chelsea to paint the building, if you buy the
   paint. I will spray the building. I am community oriented. Let’s make it beautiful. Let’s do this soon. Cole
   noted that Mark Whitney will hold you to that offer.
   Robin Amber stated she would like to thank the town crew for all they do. They are very appreciated.
   Peter Amber stated arborists have trouble with mowing. When you change contracts, the trees get hurt.
   Rick has been trained. When you consider a mowing contractor you need to look at these things. Rick
   does a really good job protecting the cambian layers.
8. Department Liaisons/Updates
   Re: Village Greens parking: Mark Whitney stated he has been in contact with Kristianne Gale. Whitney
   is informed that it is not a good idea to park on the green, it should be avoided. At the last Farmer’s
   Market, it was noted the vendors were parking around the edges. Managers change at the Farmer’s
   Market. Cole noted the Selectboard’s policy has been in place since 1984. Peter Amber stated he and
   Ackerman took a tree down. Amber stated there are 13 trees that should be trimmed. The best time to
   cut is in the spring.
   The Selectboard agreed that Mark Whitney will put together a maintenance plan for the Town Greens.
   This will be on a future agenda in September.
   Re: Roadside Mowing: Mark Whitney stated his understanding that the Town would be buying the seals
   for the borrowed tractor repair. Mark Whitney stated he will be getting a quote from Jeremy Farnham
   for town mowing. Mark Whitney stated a good share of land care businesses are proud of what they do
   and responsive to potential dry or sensitive conditions. Cole stated those are issues that we will keep in
   touch with the Road Foreman about.
   Re: Transfer Station: Geoff Clayton stated the trash hauling contract has next to nothing in it. Generally,
   the normal course of business is to reflect the fuel surcharges in the contract. Historically, if you have
   done one thing with a company, you cannot start complaining about that thing.
   Brief discussion about Myer’s contract and fuel charge. Action: scan the Myer’s invoice and send to
   Selectboard for review.
   Clayton stated the illegal dumper came and paid Snook. We are the Selectboard. We can make a change.
   Recycling costs us. Non residents do not pay taxes here. We should charge them. They should pay more,
   or we should close to non-residents. Something different should happen. Cole stated Mark Whitney had
   that same concern last year. Mark Whitney asked how much we are losing per bag? Maybe the
   containers do not need to get picked up every week, to save money. Bruce Hook stated Illegal dumping
   in Barre City is a $800 fine. You only do it once. Clayton stated last year someone brought a tractor
   trailer load of stuff to dump. That person was told no. We need to stop non-residents using our Transfer
   Station, or make it cost-effective. Action: Clayton will come up with some ideas. Put this item on next
   agenda. Clayton will bring draft letter re: illegal dumping to next mtg. Inform Snook first.
   Re: Planning Commission: Cole stated Dickson Corbett is leaving town. AT&T requests another public
   meeting re: cell tower. Let the Planning Commission take the lead on this, the Selectboard will leave it
   alone, is Cole’s recommendation. Mark Whitney noted that the Fire Department will present a letter to
   the Selectboard re: cell tower approval. Clayton stated the Selectboard is in agreement that Corbett and
   the Planning Commission will carry on.
   Re: Portfolio/Liaison options: Cole recommended Bruce Hook be the point person for the Highway
   Department, the first person the Highway Dept. will get in touch with on the Selectboard. Bruce Hook
   agrees to be the Highway Dept. Liaison.
9. Approve Minutes
   Levar Cole moved to approve the minutes, with changes, of the July 25, 2022 Informational Hearing.
   Geoff Clayton seconded the motion. Motion passed unanimously.
10. Administrative Assistant Report/Grants
    Use of Village Greens request by Chelsea Public Library for a month long plant swap to be placed on the
    South lawn of the Town Hall from Sept. 3 to October 1. Approved.
    Use of the Roberts Gould Athletic Field request by the Central Vermont Baseball League for Fall baseball
    Aug. 16 through October 16. Approved.
    Letter from Kristianne Gale re: Farmer’s Market notification/already discussed.
    Letter from Last Mile Motorcycle Ride re: coming through town on Route 110 on Saturday, August 20
    about 11 am.
    No bids were received in response to the RFP for the Chelsea ADA Sidewalk Project. This project will
    likely be put out to bid again in the spring for completion in 2023.
    ATV Ordinance follow up: Levar Cole noted he has some questions and comments but there is no time
    tonight. ATV Ordinance follow-up will be on the next agenda.
    Re: Moxley Bridge: Clayton has not contacted anyone at VTRANS yet.
11. Appointments
    None.
    Geoff Clayton moved to approve the orders. Merrill Whitney seconded the motion. Motion passed
    unanimously.
    Orders totalling:
    Payroll: 6,447.35
    4,835.36
    2,905.20
    Library: 1,103.26
    810.54
    General: 4,831.56
    Highway: 7,926.00
    Water/Sewer 1,706.45
    Levar Cole forgot to give a copy of the personnel policy to the Department Supervisors. Action: Admin.
    Asst will give a copy to each Supervisor.
    Mark Whitney stated he worked the numbers during the meeting re: Chelsea Highway Dept. hauling
    sand for the Town of Tunbridge. Whitney estimated 66 miles round trip. Whitney estimated 537 dollars
    if future wages, so 371 dollars is what would be left over. Not figuring in wear and tear. Just fuel and
    what we would pay the employee to run the truck. Clayton stated, so you figure about 300 dollars per
    day profit? Rick told us 8 dollars per yard. After figuring fuel costs you are down to 371 dollars per day.
    Whitney estimates a minimum of 45 minutes loaded. Cole stated, Mark Whitney and Bruce Hook are
    considering and will make a decision.
12. Adjourn
    Meeting adjourned at 10:05 pm.
    The next regularly scheduled Chelsea Selectboard meeting will be Tuesday, August 30 at 7:30 pm in the
    Chelsea Town Hall.